Key Features

• Multiple Charts of Accounts
  

  Unlimited Charts of Account templates Global or selective application of new nominal accounts to existing / in use Charts of Account templates Assigned on account file set-up Capital and income segregation option Change Chart of Accounts

  

  • An unlimited number of Chart of Account templates can be created based on a client defined standard global main and sub group structure.
  • To ensure flexibility and accuracy, once assigned to an account record the Chart of Account can be customised by removing unnecessary nominal accounts.
  • For trust accounting ViewPoint Client Accountant is fully capital and income segregation capable with each individual nominal and sub-ledger account configured to accept either capital or income postings or both.
  • In the event that it is necessary to change the Chart of Account the old Chart of Account is mapped to the new Chart of Account, open balances automatically populated and old Chart of Accounts archived.
• Integrated Sub Ledger Types
  

  Segregated pre-defined sub ledger types :   Fixed assets Bank accounts Securities General Debtors Creditors Investments Share / unit holders Tax accounts Products / services

  Optional link to Master File Sub-ledger specific user fields Type specific journal scripts Individual sub-ledger valuation options

  

  • In addition to fast searching and selection of individual sub-ledgers the segregation of the 10 sub-ledger types enables easier reporting and sub-ledger type specific configuration and valuations.
  • The ability to link a sub-ledger to a Master File enables advanced global enquiry capabilities, e.g. global amount of cash held with a specific bank.
  • Journal scripts are assigned to a particular sub-ledger type to ensure the appropriate journal is used for a particular transaction.
  • Sub-ledger format enables multiple sub-ledger valuation options including security market value, accrued interest (percentage with a selection of calculation methods e.g. 365 or 360 days), lower / higher values or book value.
  • Very detailed non-standard information can be assigned to a specific sub-ledger e.g. fixed asset such as a property, details of tenants, rental agreements, insurance, etc. can all be maintained and be directly linked to a specific property sub-ledger.
  • User fields can be assigned to specific sub-ledgers so that the information contained is specific to it.
• Fully Multi Currency
  

  System base currency System reporting currency Account file base currency Portfolio valuation currency

  Individual sub-ledger currency Multi currency journals Change account file base currency

  

  • Client Accountant is fully multi currency capable with various configuration settings, account valuation options and data entry options to ensure that all multi currency requirements are covered.
  • Current and historic exchange rates are stored in a central location and are accessed by all account files, with the option to overwrite the exchange rate if preferred.
  • In the event that the exchange rate between two specific currencies is not set up, the system automatically undertakes a currency triangulation with the system base currency to calculate an exchange rate.
  • Exchange rates can be easily imported from third party sources e.g. Bloomberg, Reuters or Microsoft Excel.
• Simplified Journal Entry
  

  Journal scripts (‘intelligent’ templates) Edit / delete draft journals Non balancing pending journals Sub-ledger segregation Copy journals

  Journal import Auto reversing accruals Posting rules feature Automated gain / loss calculation

  

  • Journal scripts are Client Accountant's unique client defined 'intelligent journals'. Users only need to enter the journal amounts or alternatively the ‘intelligent’ feature can auto calculate and populate journal amounts – making the transaction entry process as efficient, accurate and consistent as possible.
  • The use of draft journals, which can be edited or deleted rather than fully posted journals that need to be reversed, means that the preparation and amendment of accounts is straightforward for users and avoids reversing entries.
  • Draft journals can be selectively posted as complete journals, or posted in batches.
  • Only completed and balancing journals are accepted for posting. Incomplete journals are held as pending entries with the user being prompted to complete the journals when the account file is opened.
  • The journal import feature enables complicated or lengthy journals prepared and validated in Microsoft Excel to be imported thus saving time, providing consistency and accuracy.
  • To avoid oversights and reduce workload, accruals are automatically reversed the day after the accrual journal date.
  • The posting rules feature enables specific posting rules to be applied to a nominal account, if used in conjunction with Practice Manager this feature can be used to automatically defer income of services over a chargeable period.
• On Screen Trial Balance
  

  Instant on screen trial balance Account / transaction drill down User defined date range Multiple selection criteria

  Detailed or summary view Journal post / reverse option Copy / template journal option

  

  • A trial balance of a selected file, for a selected date range, can be instantly displayed. The trial balance's details include opening balance, consolidated debits, consolidated credits, account movements closing balance in both the base and account currencies.
  • Includes the option to hide zero balances, view a running account balance, or print a specific account statement.
  • Two views, detailed showing all accounts with each sub-ledger balance or summary showing just the account balances.
  • The drill down feature enables users to view the transactions within a selected account and then drill down on to the journals thereof to see complete details.
  • For users ease, the on-screen transactions can be viewed in debit or credit only view or both.
  • Journals can be immediately posted or reversed without having to go to another screen.
  • Draft journals can be opened for editing, if required.
  • Standard or recurring journals (e.g. rent received) can be copied and used as a template for subsequent journals.
• Financial Accounts Preparation
  

  Instant on screen view Account / transaction drill down Expandable / collapsible control accounts Multiple viewing options User defined date range

  Reconciled only view options Base and account currency balances Journal post / reverse option Copy / template journal option Customisable MS Excel output

  

  • Accounts can be viewed on screen for any selected date range. For easy viewing the accounts presented can be filtered in variety of ways e.g. all accounts, assets / liabilities, ledger type, or specific portfolio.
  • Each control account can be expanded or collapsed and nil balance accounts can be optionally hidden to make account viewing simple.
  • Within selected accounts each transaction and individual journals can be viewed.
  • Draft journals can be immediately edited, and posted journals immediately reversed.
  • The Microsoft Excel financial statements format is highly customisable and can be used to extract other non-financial information, e.g. shareholders details from the database.
• Practice Manager Integration
  

  Straight through processing from Practice Manager (for in-house use) and Client Account Fully parameterised processing Accruals for WIP (Time & Disbursements) Deferred income appropriation Cost / income centre allocation and analysis

  

  • The straight through processing of sales and purchase ledger transactions into the accounts of both the internal revenue (invoicing) entity and the client accounts avoids duplication of effort and ensures accuracy.
  • Each service can be configured for income to be deferred accordingly to the period for which it has been billed.
  • For management information analysis purposes, costs and / or income centres can be automatically allocated to sales and purchase ledger entries, either at the record level or the journal line level if required.
• Instant Valuations / Revaluations
  

  Account file valuation Portfolio valuation Exchange revaluation Sub-ledger revaluation Net asset value calculation

  Gain / loss calculations Automatic or manual journal posting Store and search previous valuations Screen filters

  

  • Multiple valuation and revaluation options are defined with each sub-ledger.
  • Each valuation can be stored for subsequent review.
  • Client Accountant can automatically calculate and post the gain / loss for capital, income, foreign exchange transactions and unrealised valuations.
  • Net asset value calculation accounts can be selectively excluded from the calculation.
  • An automatically reversing accrual can be posted for valuations.
  • When a revaluation is undertaken a normal journal is posted to the accounts.
• Advanced Enquiry
  

  Multiple account enquiry options Ability to drill down to journal Bank usage enquiry Security usage enquiry Registered holder enquiry Global cross referencing

  

  • Onscreen enquiry provides users multiple account file enquiry views enabling the accounts of related entities to be viewed at the same time.
  • There are a number of view filters to allow users to enquire on exactly what they want to see.
  • The enquiry feature has a full drill down capability from control account to transaction and then to specific journals.
  • To ease compliance management and enhance management information the enquiry feature can also enquire globally throughout the system to analyse all accounts held with a selected bank or all entities holding a particular security.
• Other Features
  

  Centralised securities management Accounts archiving Account reconciliation

  

  • In addition to the current value, the centralised library of listed securities and bonds captures a comprehensive array of additional data for each security including a per security valuation method.
  • Multiple options for security price update including optional global price update with full pricing history.
  • Using a wizard to ensure each step is completed fully, the accounts archiving feature automatically archives historic records when changing a financial year end, base currency and Chart of Accounts.
  • Reconcile feature to flag individual journal entries within a selected nominal account or individual sub-ledger as reconciled.
  • Date relative 'Reconciled Account Balance' feature to identify the variance between entered journals and reconciled entries for true or available account balance.